E-Verify Employer Registration - Alliance for Contractors

ALLIANCE FOR CONTRACTORS

E-Verify Employer Registration

Essential Business Compliance Documentation

Introduction and E-Verify Requirements

E-Verify is a web-based system that allows enrolled employers to confirm the eligibility of their employees to work in the United States. Federal contractors and subcontractors are required to use E-Verify to verify employment eligibility of employees working on federal contracts. This registration document serves as your essential compliance tool for meeting state and federal business operation requirements.

Important: All federal contractors with contracts containing the Federal Acquisition Regulation (FAR) E-Verify clause must enroll in E-Verify and use the system to verify employment eligibility of employees assigned to the federal contract.

Business Information

Legal Business Name:  
DBA/Trade Name:  
Federal Employer ID (EIN):  
Business Address:  
City, State, ZIP:  
Primary Contact Name:  
Contact Phone:  
Contact Email:  
Website (if applicable):  

Legal Structure Details

Business Entity Type: ☐ Sole Proprietorship    ☐ Partnership    ☐ Corporation
☐ Limited Liability Company (LLC)    ☐ Other: _______________
State of Incorporation/Formation:  
Date of Formation:  
Registered Agent Name:  
Registered Agent Address:  
Number of Current Employees:  

Federal Contractor Information

Federal Contractor Status: ☐ Yes    ☐ No
Primary Contracting Agency:  
Contract Numbers (if applicable):  
DUNS Number:  
CAGE Code:  
SAM Registration Status: ☐ Active    ☐ Pending    ☐ Not Registered

Compliance Requirements

Your business must meet the following compliance requirements for E-Verify registration:

  • Valid Federal Employer Identification Number (EIN)
  • Current business license and good standing with state registration
  • Designated E-Verify administrator with appropriate training
  • Compliance with federal non-discrimination requirements
  • Proper posting of E-Verify and Right to Work notices
  • Established procedures for Form I-9 completion and retention
  • Understanding of three-day rule for E-Verify case creation
  • Data security measures for employee information protection
Audit Preparation: Maintain detailed records of all E-Verify cases, Form I-9 documents, and employee verification procedures. These records may be subject to federal audit and must be readily accessible.

Registration Process Steps

1Prepare Required Documentation: Gather EIN, business formation documents, and federal contract information.

2Access E-Verify System: Visit www.e-verify.gov and select "Enroll in E-Verify" option.

3Complete Enrollment: Provide business information, designate authorized users, and accept terms of service.

4Verify Registration: Receive confirmation email and memorandum of understanding (MOU).

5Mandatory Training: Complete E-Verify training for all designated users within 30 days.

6System Integration: Configure HR systems for automated case processing if applicable.

7Compliance Monitoring: Establish ongoing procedures for case management and audit preparation.

Alliance Support Services

The Alliance for Contractors provides comprehensive support for E-Verify compliance:

Registration Assistance: Step-by-step guidance through the E-Verify enrollment process
User Training Programs: Mandatory and supplemental training for E-Verify administrators
Compliance Monitoring: Ongoing review of case processing and compliance procedures
Audit Preparation: Documentation review and preparation for federal compliance audits
HR Systems Integration: Technical support for automated E-Verify case processing systems
Federal Contractor Training: Specialized compliance training and certification tracking

Action Items and Next Steps

Upon completion of this registration document, please take the following actions:

  • Submit completed form to Alliance for Contractors compliance team
  • Schedule E-Verify enrollment session with Alliance representative
  • Arrange mandatory training for designated E-Verify users
  • Review and update current Form I-9 procedures
  • Implement proper notice posting requirements
  • Establish record retention and audit preparation procedures
  • Configure HR system integration if applicable
Timeline: Federal contractors must complete E-Verify enrollment within 30 days of contract award. Training must be completed within 30 days of system access.

Certification

I certify that the information provided in this E-Verify Employer Registration is true and accurate to the best of my knowledge. I understand that this information will be used for federal compliance purposes and that false statements may result in penalties.

Authorized Representative Name:  
Title:  
Signature:  
Date:  

Alliance for Contractors - Compliance Support

Phone: (555) 123-4567 | Email: [email protected]

Website: www.alliancecontractors.org | Emergency Hotline: (555) 123-HELP

Available Monday-Friday 8:00 AM - 6:00 PM EST