Sales Tax Registration Application - Alliance for Contractors

ALLIANCE FOR CONTRACTORS

Empowering Success Through Strategic Partnership

Sales Tax Registration Application

Document for Establishing Financial Systems and Accounting Procedures

Purpose: This application establishes comprehensive financial systems and accounting procedures for your contracting business, including revenue tracking, expense categorization, and multi-state tax compliance through Alliance partnership benefits.

Section I: Business Information

Legal Business Name:
DBA/Trade Name:
Federal EIN:
Business Address:
City, State, ZIP:
Primary Contact:
Phone Number:
Email Address:

Business Classification

General Contractor Specialty Contractor Subcontractor
Residential Construction Commercial Construction Industrial Construction

Section II: Revenue Tracking Systems

Project Revenue Categories

Revenue Category Estimated Annual Amount Primary States Tax Rate Applied
Material Sales
Labor Services
Equipment Rental
Design Services
Maintenance Contracts

Revenue Tracking Methods

Project-based tracking Job cost accounting Progress billing systems
Integrated accounting software Manual tracking systems Third-party management tools

Section III: Expense Categorization

Tax-Deductible Business Expenses

Direct Job Costs:
  • Materials and supplies
  • Subcontractor payments
  • Equipment purchases/rental
  • Direct labor costs
  • Job site utilities
Indirect Business Costs:
  • Office rent and utilities
  • Insurance premiums
  • Professional services
  • Marketing and advertising
  • Vehicle expenses
Expense Category Tax Treatment Required Documentation Compliance Notes
Material Purchases Deductible/Resale Invoices, receipts Track resale certificates
Tool & Equipment Depreciation/Section 179 Purchase agreements Asset classification required
Vehicle Expenses Actual/Mileage method Mileage logs, receipts Business use percentage
Subcontractor Payments Deductible expense 1099 reporting Verify licensing/insurance

Section IV: Tax Compliance Framework

Federal Tax Obligations

Quarterly estimated tax payments Annual income tax return (1040/1120) Employment tax reporting (941/944)
Self-employment tax calculation Depreciation schedules (Form 4562) 1099 contractor reporting

State and Local Compliance

Primary State of Operations:
State Tax ID Number:
Local Business License Number:

Section V: Multi-State Registration

States Requiring Registration

State Registration Status Tax ID Number Filing Frequency Next Due Date
☐ Active ☐ Pending ☐ Required ☐ Monthly ☐ Quarterly ☐ Annual
☐ Active ☐ Pending ☐ Required ☐ Monthly ☐ Quarterly ☐ Annual
☐ Active ☐ Pending ☐ Required ☐ Monthly ☐ Quarterly ☐ Annual
☐ Active ☐ Pending ☐ Required ☐ Monthly ☐ Quarterly ☐ Annual

Section VI: Nexus Determination

Physical Nexus Indicators

Physical office or warehouse Employees working in state Inventory storage location
Equipment or vehicle storage Job site presence (30+ days) Subcontractor relationships

Economic Nexus Thresholds

State Revenue Threshold Transaction Threshold Current Status
State 1: _______________ $100,000 200 transactions ☐ Met ☐ Not Met
State 2: _______________ $100,000 200 transactions ☐ Met ☐ Not Met
State 3: _______________ $500,000 No threshold ☐ Met ☐ Not Met

Section VII: Tax Permits and Licenses

Required Permits by State

Permit Type State/Jurisdiction Permit Number Expiration Date Status
Sales Tax Permit ☐ Active ☐ Pending
Contractor License ☐ Active ☐ Pending
Business License ☐ Active ☐ Pending
Use Tax Permit ☐ Active ☐ Pending
Workers' Comp ☐ Active ☐ Pending

Section VIII: Regulatory Requirements

Federal Compliance

Davis-Bacon Act compliance (prevailing wages) OSHA safety regulations Equal Employment Opportunity requirements
Environmental compliance (EPA) DOT vehicle and driver regulations Immigration verification (I-9, E-Verify)

State-Specific Requirements

Certified payroll requirements:
Bonding requirements:
Insurance minimums:
Lien law compliance:

Section IX: Alliance Integration Benefits

Multi-State Sales Tax Compliance Services

Through Alliance partnerships, contractors gain access to enterprise-level tax compliance solutions:

Automated Filing Services:
  • Streamlined multi-state registration
  • Automated tax calculation and filing
  • Real-time nexus monitoring
  • Compliance calendar management
Tax Optimization Benefits:
  • Strategic tax planning guidance
  • Exemption certificate management
  • Audit support and representation
  • Penalty abatement assistance

Enhanced Compliance Management

Integrated accounting system connectivity Monthly compliance reporting Dedicated tax specialist support
Regulatory change notifications Preferred pricing on professional services Priority customer support access
Alliance Partnership Value: Transform your contracting business with enterprise-level financial systems and tax compliance infrastructure typically available only to large corporations. Our integrated approach ensures your business operates with maximum efficiency and regulatory confidence.

Certification and Authorization

I hereby certify that the information provided in this Sales Tax Registration Application is true and accurate to the best of my knowledge. I authorize Alliance for Contractors and its partners to process this application and establish the requested financial systems and tax compliance procedures.

Business Owner/Authorized Representative:

Signature

Print Name

Date:
Title:

For Alliance Use Only:

Application Received:
Processed By:
Account Number:

Alliance for Contractors | Empowering Success Through Strategic Partnership

For questions regarding this application, contact your Alliance representative or visit our contractor services portal.